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Author Topic: Written notes during fire risk assessment  (Read 1441 times)
memnon
Newbie
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Posts: 7


« on: April 26, 2018, 11:27:58 PM »

Just a quickie,
A company I work for is considering using Dictaphones for the risk assessment, uploading then to a template and bobs your uncle. (not quite as simple as that)
Im curious that we may be leaving our self open to issues later if there are no written (contemporaneous notes).
Your thoughts please.
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lyledunn
Sr. Member
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Posts: 361


« Reply #1 on: April 27, 2018, 08:09:16 AM »

I am sure that they can still be suitable and sufficient when recorded as proposed. Might not be so easy to communicate to other interested parties like insurance providers, licensing authorities, building control etc. Nonetheless, there is nowt wrong with trying new ways of doing things.
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DavyFire
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Posts: 48


« Reply #2 on: April 29, 2018, 10:19:43 PM »

Hi,
   On a related issue.
Last week I had a discussion with other Fire Risk Assessors on how long to keep records of inspections. I have a small forest of stored notes and inspection reports from years gone by. The consensus was to keep for seven years, similar to tax records etc.
Any views out there?

Davy
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AnthonyB
Firenet Extinguisher Expert
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« Reply #3 on: April 30, 2018, 08:49:11 PM »

BAFE require 7 years, we scan and store notes and plans on a server, it's bad enough with your own notes, but when you have loads of  consultant's notes stacking up it's problematic.

They won't budge even if in some cases a report would have been superseded 6 times before disposal of notes was allowed.
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Anthony Buck
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Fire Monkey
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Posts: 144


« Reply #4 on: May 01, 2018, 02:22:14 PM »

Generally everything I write down ends up in the final assessment (which is recorded and stored electronically) - my view point being if anything was worthy of a note it is worthy of being in the assessment. Take the view of the FRA being a story and all of the information feeds into the history of the building and its occupants. The idea though of a 'Building Passport' could be the place though to keep interesting but not immediately note worthy or relevant information.
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